IT Relocation Built for Government & Public Sector
Federal departments, crown corporations, provincial ministries, and municipal agencies operate under security frameworks and procurement rules that no generic mover can navigate. CrownTECH® has been the trusted partner for these sensitive relocations since 1998.
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A Generic IT Mover Cannot Navigate Government Security Requirements
A standard IT mover will label your server, load it onto a truck, and hope for the best. In a federal department or crown corporation, that approach isn't just inadequate, it's a compliance and security risk that can take months to resolve with your security team, ATIP office, and deputy minister.
Government IT environments include Protected B classified assets, security screening requirements for people who work with equipment, PSPC procurement protocols, Treasury Board IT security policies, and Privacy Act obligations for any system that processes Canadians' personal information.
Since 1998, CrownTECH® has executed IT relocations for government organizations across the NCR, Ontario, and major provincial centres. Our chain-of-custody protocols, classified asset handling procedures, and compliance-aware planning reflect decades of experience in regulated environments.
Each Framework Presents Specific Requirements.
We Know Them All.
Government IT relocations operate under overlapping federal and provincial compliance obligations. CrownTECH® integrates these requirements into every phase of the move plan, before the first asset is disconnected.
Federal departments must maintain IT security controls during infrastructure changes. Treasury Board IT security policies require documented change management and verification of security controls before and after major IT moves.
Federal institutions are legally obligated to protect personal information. Any system storing or processing personal information about Canadians must be handled with documented physical security controls during relocation.
Crown corporations and federally regulated entities handling personal information must safeguard it during IT relocation. A breach in transit, even during a physical move, triggers mandatory reporting obligations.
Government procurement for IT services operates under PSPC frameworks, standing offers, and vendor of record arrangements that include specific insurance, liability, and documentation requirements not found in commercial contracts.
Major federal IT infrastructure changes may require alignment with Shared Services Canada's infrastructure standards and Enterprise Architecture Review Board considerations for hosted or hybrid environments.
Provincial ministries, municipalities, school boards, and hospitals governed by FIPPA or MFIPPA must maintain information security controls during IT moves. A relocation that compromises record integrity can trigger a reportable privacy event.
Planning a Government IT Relocation?
Security-aware scoping. Classified asset protocols. Full audit documentation. The earlier we engage, the better the outcome. Free consultation.
Get a Free AssessmentFour Phases - Security-First, Every Time.
Security-Aware Scoping
Before a single asset is catalogued, CrownTECH® engages your IT security, facilities, and procurement teams to understand classification levels, security clearance requirements, PSPC contracting obligations, critical system RTOs, and any SSC or shared services dependencies.
- Asset classification inventory (Protected A / Protected B / Unclassified)
- Personnel security clearance requirement mapping
- Facility access protocol confirmation
- PSPC and departmental documentation requirements review
- SSC shared services dependency identification
Asset Documentation & Classification
Every workstation, server, network device, and peripheral is photographed, put into a database by classification level, given a chain-of-custody tag, and mapped to where it will go. Before the execution starts, your security officer will get a full list of all the equipment.
- Full photographic documentation of every asset pre-move
- Equipment list with assigned levels of classification
- Chain-of-custody tag affixed to every data-bearing device
- Server shutdown/startup sequence documented by interdependency
- Destination floor plan mapped to each asset's new position
Chain-of-Custody Execution
Every data-bearing asset is signed off at disconnection by both a CrownTECH® technician and a designated departmental representative. No third-party transportation for classified assets. There are tamper-evident containers everywhere. Before reconnecting, the recipient must sign a receipt.
- Dual sign-off at disconnection - CrownTECH® + departmental rep
- No third-party transport for Protected B or classified assets
- Tamper-evident, locked containers for all data-bearing equipment
- Continuous custody maintained - no overnight storage in transit
- Real-time status available to your departmental security officer
Verification & Audit Package Delivery
Systems recommissioned in dependency order. Network connectivity is verified before any department resumes operations. Post-move audit package delivered complete asset manifest, chain-of-custody records, and system verification results before the maintenance window closed.
- Systems recommissioned in documented shutdown/startup sequence
- Network verification against pre-move baseline configuration
- Department-by-department operational sign-off checklist
- Full post-move audit package delivered before window closes
- 72-hour post-move stabilization support included
We Handle Assets at Every Government Classification Level
Government IT assets span multiple security classifications. CrownTECH® applies distinct handling protocols to each level, no classified asset is ever treated as general office equipment.
- Standard workstations, monitors, peripherals, unclassified network equipment
- Labelled, counted, and recorded in the full equipment manifest
- Standard secure transport with tamper-evident sealing on containers
- Signed receipt at destination with condition verification
- Included in post-move audit package delivered to IT team
- Servers and devices handling sensitive personal or financial government data
- Segregated from unclassified assets throughout the entire move process
- Dual sign-off required: CrownTECH® technician + departmental security rep
- Dedicated locked, tamper-evident containers - no commingling with other assets
- Continuous chain-of-custody record - no interim storage in transit
- Before reconnecting, you need to sign a receipt and check the condition.
- Handled under direct coordination with your Departmental Security Officer
- CrownTECH® team members must hold appropriate clearance - verified prior to engagement
- Move plan reviewed and approved by departmental security authority before execution
- No CrownTECH® personnel access classified assets without departmental escort
- Contact CrownTECH® directly to discuss your specific classified asset scenario
What a Government Engagement Actually Requires
The gap between a general IT mover and a government specialist is not a matter of preference. It is a compliance and security requirement.
| Capability | CrownTECH® | General IT Mover |
|---|---|---|
| Protected B asset segregation & handling | ✓ Separate protocols, dedicated containers | ✗ Not differentiated |
| Chain-of-custody records for every asset | ✓ Signed at disconnection & destination | ✗ Not tracked |
| Security clearance coordination for personnel | ✓ Verified before facility entry | ✗ Not applicable |
| Audit-trail documentation package | ✓ Delivered before window closes | ✗ Not delivered |
| Privacy Act / PIPEDA physical safeguards | ✓ Applied to all data-bearing assets | ✗ Not addressed |
| Server restart sequence planning (RTO-aware) | ✓ Documented & rehearsed | ✗ Improvised on-site |
| PSPC / SOW documentation familiarity | ✓ Experienced with government SOW requirements | ✗ Commercial contracts only |
| Weekend / off-hours execution | ✓ Core operational model | ✗ Premium surcharge / limited availability |
| Post-move decommission documentation | ✓ Included in audit package | ✗ Not offered |
| Fixed-price quote after site assessment | ✓ After scoping engagement | ✗ Hourly rates |
Every Level of Government. Every Type of Agency.
CrownTECH® serves the full spectrum of Canadian government and public sector organizations, from federal departments to crown corporations, provincial ministries, and municipal agencies.
Federal Departments
ESDC, CRA, IRCC, DND, RCMP, Health Canada, Transport Canada, Justice Canada, and all GC departments within PSPC procurement frameworks.
Crown Corporations
CBC/Radio-Canada, Canada Post, BDC, EDC, NAV CANADA, VIA Rail, and other federal crown corporations with IT infrastructure needs.
Provincial Ministries
Ontario, Quebec, Alberta, BC, and other provincial government ministries requiring FIPPA/PIPEDA-aware IT relocation with documented chain of custody.
Municipal Governments
City halls, regional governments, municipal service agencies, and local authorities relocating IT infrastructure under MFIPPA obligations.
Public Health Agencies
Hospitals, LHINs, public health units, and health agencies governed by PHIPA handling protected health information during facility IT moves.
Educational Institutions
Universities, colleges, and school boards under FIPPA/MFIPPA require secure, documented IT relocation for academic infrastructure.
Courts & Justice
Court services, tribunals, and administrative justice bodies with stringent data security requirements for IT infrastructure and court record systems.
Research Councils
NSERC, SSHRC, CIHR, NRC, and federally funded research organizations relocating specialized computing and sensitive data environments.
How CrownTECH® Scales to Your Government Move
Our engagement model adapts to the size and security complexity of your relocation, not the other way around.
| Scale | PM Model | Execution Approach | Security Documentation | Post-Move |
|---|---|---|---|---|
| 20–100 workstations | Dedicated PM | Single weekend execution | Standard audit package with chain-of-custody records | 72hr on-call |
| 100–300 workstations | Senior PM + Coordinator | Scaled crew, phased plan | Extended documentation + executive milestone reporting | 72hr + risk register |
| 300–500 workstations | Enterprise PM Model | Multi-weekend phased | Full governance docs, departmental sign-off each phase | Extended window |
| 500+ / Multi-site | Full Enterprise PM Team | Phased multi-month plan | Deputy-level reporting, full audit + decommission docs | Dedicated post-move PM |
Executive Reporting & IT Move Governance
Government IT relocations require structured communication across departments. CrownTECH® delivers clear, role-specific reporting for every stakeholder.
Technical Status Report
Detailed technical progress reports, including server restoration tracking, network validation updates, issue resolution timelines, and complete equipment status visibility.
Security & Custody Report
Full chain-of-custody records for every data-bearing asset, classification-segregated manifests, personnel clearance verification logs, and dual-handoff records.
Strategic Milestone Summary
Strategic milestone summaries covering project health overview, risk and exception reporting, completion forecasting, and key progress insights.
Governance Documentation
Full IT relocation documentation, including change management records, equipment tracking logs, chain-of-custody verification, and audit-ready compliance reporting.
Frequently Asked Questions - Government IT Relocation
Planning a Government IT Relocation?
Security-aware scoping. Classified asset protocols. Audit-ready documentation. The earlier we engage, the better the outcome. Free consultation.
Get a Free Assessment